What is the Electoral Area F Governance and Services Study?

    The purpose of the Electoral Area F Governance and Services Study is to gather information about current governance and services in Area F. This will clarify the concerns, priorities and interests of area residents and identify opportunities for improvement.

    Why is a Governance and Services Study being done?

    The Regional District of Nanaimo Board asked the Ministry of Municipal Affairs (Province of BC) for approval and partial funding for a Governance and Services Study to learn more about the challenges, priorities and interests of the communities in Area F, and to look at opportunities for improvement.

    Who runs the Governance and Services Study?

    An independent, neutral and qualified consultant appointed by the RDN will lead the study process, working closely with a governance and services study committee. 

    The study committee will be established by the RDN Board in spring 2022. It will be made up of 7 - 11 community residents, including members from different areas, backgrounds and interests in Area F.  The study committee is objective and balanced and will represent a wide variety of views. Electoral Area F Director Leanne Salter will be an ex officio non-voting member of the study committee. Committee meetings are open to the public. 

    The study committee will provide suggestions and feedback to the consultant on education and awareness materials, advise on and participate in public engagement, and assist in reviewing and developing recommendations for the final report.  

    What is the Area that will be studied?

    The entire area of Electoral Area F would be included in the study. This includes the communities of Coombs, Hilliers, Errington, Whiskey Creek, Meadowood and surrounding areas.  

    Please see Map for more information: 

    Will the Governance and Services Study look at incorporating Area F?

    No. Undertaking detailed technical and financial information on the impact of municipal incorporation is outside the scope of this study. Such an analysis would be done by an incorporation study, which could follow a governance and services study as a separate step later, if the community wishes to pursue this option and if it is one of the recommendations in the final report.

Study Timeline

    What is the Governance and Services Study timeline?

    The Governance and Services study will begin when the study committee and the study consultant are in place, in spring 2022. 

    An interim draft report must be completed by June 2022

    Public engagement is anticipated to take place between November 2022 and February 2023. 

    The final study report must be completed and presented to the RDN Board in May 2023 and provided to the Minister of Municipal Affairs by May 31, 2023.  

    How long will the Governance and Services Study take?

    Public engagement will take place between November 2022 and February 2023. The final study report must be completed and presented to the RDN Board in May 2023 and provided to the Minister of Municipal Affairs by May 31, 2023.  Any changes to the timeline will be shared with the community.  

    Will the Study timelines change?

    The final report with any recommendations must be completed and presented to the Regional District of Nanaimo Board in May 2023. Any changes to the timelines will be shared with the community. Register on Get Involved RDN and you will receive information about the study’s progress.

    When can I give my input?

    Register on Get Involved RDN and you will receive a notification when you can give your input. Public engagement is expected to take place between November 2022 and February 2023.

Residents Role in the Study

    What role does the public play in this Study?

    Your role is very important. As the study unfolds, you will be given information on how to get involved. There will be many ways to share your views and opinions. There will also be many opportunities to learn more about the governance and services provided in your community.  

    At this time, the Governance and Services Study has been approved but has not started. The Regional District of Nanaimo is not taking comments yet. Please watch this website to learn more about when and how you can have your say! There will be many opportunities for you to learn more about your community and to share your views and ideas for future improvements. Register on Get Involved RDN to receive notifications. 

    How will public engagement take place?

    The study consultant and study committee will determine how best to engage with the public and stakeholders.  

    RDN and Ministry of Municipal Affairs staff will undertake engagement and outreach with First Nations who may have an interest in the Study and in providing their input and views in addition to their participation in the public engagement component of this Study.

    Public engagement is anticipated to include: 

    • Community meetings to present information to the public and to seek community feedback;
    • A process to gather information from the public on community priorities and challenges; and
    • A communication strategy for reporting to the public on the study progress. 

    How can I leave a comment about my views on what improvements need to be made in Area F?

    Register on Get Involved RDN and you will receive a notification when you can give your input. Public engagement is expected to take place between November 2022 and February 2023. There will be many ways to learn more about the governance and services in your community and give your feedback on what is important to you.

    I want to give feedback on services I receive in Area F. How do I do that?

    Register on Get Involved RDN and you will receive a notification when you can give your input. Public engagement is expected to take place between November 2022 and February 2023.

Study Process

    Is a Governance and Services Study happening for Area F?

    Yes, the Governance and Services Study is now approved. Register on Get Involved RDN to find out more, including when this study begins.

    What will the Governance and Services Study process look like?

    A governance and services study committee will be established by the RDN in spring 2022. As well, the RDN will appoint a study consultant. The consultant will guide the study process, working closely with the community study committee, especially on the public engagement process. Once the consultant has been hired and the study committee is in place, the study will begin. 

    The study will take approximately 12-14 months in total. It will include:

    • An interim (draft) study report that includes information about Area F’s governance and services.
    • Extensive public engagement from November 2022 to February 2023 to identify issues and hear directly from community members, First Nations and stakeholders.
    • A final report to the RDN Board and to the Ministry of Municipal Affairs (Province of BC) will provide a summary of the findings and outcomes, with recommendations for options and next steps.    
    • The RDN Board will consider the study findings and recommendations and decide how to proceed.  

    Who will be making decisions about changes to Area F governance or services?

    A consultant appointed by the Regional District of Nanaimo will work with a study committee to guide the governance and services study, including public engagement, and will provide a report with recommendations to the Regional District of Nanaimo Board.  The Regional District of Nanaimo Board will decide on any next steps.

    What role does the public play?

    Your role is very important. As the Governance and Services Study unfolds, you will be given information on how to get involved. There will be many ways to share your views and opinions. There will also be many opportunities to learn more about the governance and services provided in your community. Register on Get Involved RDN and you will receive information about the study process.  

    At this time, the study has been approved but has not started. The RDN is not taking comments at this time. Please register on Get Involved RDN to learn more about when and how you can have your say! There will be many opportunities for you to learn more about your community and to share your views and ideas for future improvements. 

    How much does the Governance and Services Study cost?

    The cost of the study is shared between the RDN and the Ministry of Municipal Affairs (Province of BC). Grant money in the amount of $60,000 has been provided by the Ministry. The rest of the funding will come from funds Area F has already saved for this project, as well as taxation. The total cost of the study will be known and shared at a later date.  

Study Committee

    What is an estimated time commitment required of volunteers appointed to the study committee?

    The committee will set its own meeting schedule, in collaboration with the study consultant. There will be times that are busier for the committee (like during the public engagement phase) and times that are slower for the committee, for example, when the consultant is doing initial background work for the draft report.

    Why is this study being done?

    The purpose of this study is to:

    • Gather information about current governance and service delivery in Area F
    • Get feedback from the community about their interests, priorities and challenges,
    • Identify opportunities for improvement.

    How was the need for the study determined?

    On October 27, 2020, the Regional District of Nanaimo Board passed a motion to ask the Ministry of Municipal Affairs and Housing to support a Governance and Services Study for Electoral Area F.

    How are committee meetings being advertised?

    The committee meetings are advertised as follows: 

    - Inclusion in the RDN’s monthly ad in the Parksville Qualicum Beach News

    -  Standalone ads in the Parksville Qualicum Beach News

    - The Electoral Area F Governance and Services Study website (https://www.getinvolved.rdn.ca/eaf-gsstudy)

    -  The RDN online events calendar page and the meetings calendar

    -  Public Notices

    -  Posted and shared as events on the RDN’s Facebook page 

    What are the objectives or goals that the study is trying to achieve?

    The objective of the study is to provide a preliminary analysis of the current governance structure in the electoral area, its services and issues identified by the community.  This study seeks to clearly identify what the community wants in terms of governance structure and/or service changes.

    I want to provide input on the information I received in the mail, how can I do that?

    The Electoral Area F Governance and Services Study Committee is hosting five public open houses. . At the event, the study consultants will provide information about current governance and service delivery in Area F, seek feedback from the community about their interests, priorities and challenges, and opportunities for improvement.

    Wednesday, November 16, at the Errington War Memorial Hall 6 – 8:30 p.m.

    Thursday, November 17, at the Errington War Memorial Hall 6 – 8:30 p.m.

    Saturday, December 3, at the Arrowsmith Hall at the Coombs Fairgrounds 1 – 3:30 p.m.

    Wednesday, January 11, at the Meadowood Community Centre 6 – 8:30 p.m.

    Thursday, January 12, at the Meadowood Community Centre 6 – 8:30 p.m.